When helping clients on their search for office space, one of the most common questions we hear from clients is “how long of a lease will I have to sign?”
While there is no one answer for this question, there are standards in each market, as well as a number of factors, both internal and external, that can impact the lease term you will be able to negotiate.
In this article, we will explain:
- How long is a typical commercial lease in Austin?
- When are longer leases required?
- When can you sign a shorter lease?
- Benefits of both shorter and longer leases
How Long Is a Typical Commercial Lease in Austin?
Because Austin is one of the most competitive and fastest growing markets in the country, landlords are currently asking for lease terms between three and ten years.
Typical lease terms (or length of lease) will vary from market to market and are based on a number of factors, such as market conditions, current vacancies and upcoming developments.
Although these factors usually dictate the market standard for lease terms, each landlord may behave differently. Typically, landlords offer more concessions like additional TI allowance, free rent and more attractive rates in exchange for longer leases.
When Are Longer Leases Required?
Most landlords will prefer to have tenants sign a longer lease, as it gives them stability within a building.
The more competitive the market and the more concessions you ask them for, the more leverage the landlord has to demand a longer lease.
Most new leases come with some amount of Tenant Improvement (TI) allowance.
Often times, the dollar amount required to build out a space is larger than what the landlord initially offers.
If you need additional TI allowance dollars, a landlord may be more willing to offer these if you commit to a longer lease term in exchange. This way the landlord can recoup the additional tenant improvement dollars over the life of your lease.
Shell spaces, which lack interior walls, carpet, doors and other basics features of a functioning office space, require higher TIs to finish out. Because of the higher TI requirement, most landlords require a longer lease commitment — typically seven or more years.
Because most new developments deliver interiors in shell condition, it is typical to see longer lease requirements in new construction.
Market conditions also dictate lease terms landlords are willing to agree on.
In competitive markets like Austin where there are a number of companies opening offices and expanding, traditional landlords typically will not agree to a lease under three years.
When Can You Get a Shorter Lease?
Each time a tenant vacates a space, the landlord has to spend time and money to market the space, pay additional broker commissions and TIs. As a result, shorter leases can cost the landlord more than longer leases.
When a tenant moves out, there is risk associated with the amount of time a suite may sit vacant. The shorter the lease, the more often this risk occurs.
These factors can cut into the profitability of the building and are the main reasons why landlords try to avoid signing short leases.
There are, however, a few situations in which a landlord may be willing to compromise.
Vacancy and Size
A landlord may be willing to negotiate a shorter lease for a less desirable space that has been sitting vacant for some time or for smaller suites.
If you find a spec suite that is move in ready, requiring little to no tenant improvement, a landlord may be willing to negotiate and agree to shorter lease terms.
Spec suites can be a great alternative for companies who need to move in quickly, do not want to spend time or money customizing the space and who require flexible lease terms.
Finally, a landlord may be open to a tenant signing a shorter lease, in return for a higher rental rate.
Alternative Short-Term, Flexible Options
If you are a start-up or rapidly growing small to midsize company, you likely need a shorter lease to maintain flexibility, but also want a cool, Class A office in a prime location to help you attract top talent.
While short leases are uncommon in the Austin market, especially at Class A properties, the recent emergence of coworking spaces, such as WeWork and Capital Factory, has helped bridge this gap. With the number of coworking spaces in Austin growing, coworking has become a popular alternative for companies with fast-paced growth.
Many coworking spaces are located in premiere office buildings and have bespoke, creative finish outs. They typically offer month-to-month agreements which can help growing companies manage their expansion and maintain flexibility until they are ready to commit to a longer lease.
Subleasing is another great option for tenants requiring short term leases. Not only do subleases often offer shorter terms, sublease space is typically available at a discount to the rates that the building’s landlord is offering.
A sublease agreement should be negotiated by an experienced broker to ensure that the subtenant is protected just as if it were a direct lease.
Long vs. Short Term Leases
Benefits of a Long Term Lease
Lock in Favorable Rates
If you anticipate the market to continue to improve and rental rates to climb, it can be to your advantage to sign a longer lease and lock in today’s rental rates, rather than renew at a future, potentially higher rate.
This is particularly true for established, stable companies that have clearly defined growth projections and prefer to lock-in their rate.
Avoid Relocation Costs
By signing a longer lease and staying in one office for an extended period of time, a company can save on various relocation costs, including:
- Build-out costs
- Technology/infrastructure expenses
- Lost productivity caused by downtime
- Moving expenses
- Furniture expenses
To find out how much it cost to relocate your office space, read our article What Are the All-In Costs of Relocating My Office?
Negotiate Larger Concessions
If term flexibility is not a top-priority for your company, you can often leverage a longer lease term to negotiate for more concessions from the landlord.
Since the landlord has a longer window to amortize deal costs, they can typically get more aggressive with concessions that may include: a larger TI allowance, free rent, building signage rights, better rental rates, more favorable non-economic terms like expansion rights and more.
Benefits of a Short Term Lease
If your company desires the flexibility to easily expand or downsize, a longer term lease may be a hindrance to your business’s growth.
If the space no longer works for your company, but you are still legally obligated to lease the space, you may be forced to incur additional expenses via subleasing or terminating the lease.
If your company has growth plans, you may want to incorporate expansion rights into the lease document.
No matter what your lease term needs are, there are a number of ways to structure a lease to best fit your business’s goals and objectives.
If you would like to know more about lease terms in Austin or to discuss your leasing options, please contact one of our experienced tenant brokers at AQUILA.
If you’re ready to start your search for office space, read our Ultimate Guide to Finding Office Space.
- How Much Office Space Do I Need? (Calculator & Per Person Standards)
- How Much Does It Cost to Lease Office Space in Austin, Texas? (Rental Rates, Pricing)
- 5 Crucial Steps for Finding the Perfect Office Space to Lease